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Chromebook 1:1 Program

1:1 Mission

The Wright City 1:1 program has been put into place to support the twenty-first century student where technology is a tool to increase critical thinking, problem solving, communication, collaboration, creativity, and innovation. Technology immersion does not diminish the vital role of the teacher. Instead, it transforms the teacher from a director of learning to a facilitator of learning. 

Program Overview

The School District of Wright City R-II purchases and owns student Chromebooks and distributes them to students to use for educational purposes during the academic year. As long as students follow the expectations set forth in their student handbook, follow the District’s Technology Usage Policies and Procedures and purchase the district insurance, students in grades 7-12 will be allowed to take their assigned chromebooks home to complete their studies. Whenever students leave our school district or advance to the next school building, their Chromebooks will be collected by the Wright City School District staff. 

Chromebook Distribution

All students in grades K-6 will be issued Chromebooks for educational use in school with proper paperwork on file. Students in grades 7-12 will be issued Chromebooks for educational use in school and at home with proper paperwork on file. Wright City School District retains sole right of possession of the Chromebook.   Additionally, Wright City School District administrative staff and faculty retain the right to collect and/or inspect Chromebooks at any time, including via electronic remote access and to alter, add, or delete installed software or hardware. Students in grades 2-12 will be issued a single Chromebook during each school building tenure.  A new Chromebook will be issued at the start of 2nd, 5th, and 9th grades. The student will have the same device for multiple years, so they need to ensure that they take good care of it. Chromebooks will be collected when the student advances to the next school building. 

Day loaners will be available for students who have a Chromebook out for repair. These are given to students on a first come, first serve basis and there is no guarantee that a loaner will be available. Day loaners will be issued to the student at the start of the school day through the library and returned to the library at the end of each school day. Day loaners will not be allowed to leave the school building for any reason. Day loaners will be individually checked out to students and students are responsible for any damage that happens to the device during that time.

Vendor Warranty

Chromebooks are purchased with a limited warranty. This limited warranty covers manufacturer defects. It does not warrant damage caused by misuse, theft, fires, abuse, accidents, or malware. Please report all Chromebook problems to the library. If a Chromebook becomes defective (at no fault of the student) after the vendor warranty expires, Wright City School District will replace the Chromebook at no charge with a similar model.

Chromebook Insurance Program

Wright City School District requires students in grades 7-12 to purchase an annual $20 Chromebook Insurance plan. Insurance must be paid by September 1st each year.  Late insurance payments are accepted as long as the device is inspected before payment. The coverage takes effect once payment is received and it is not retroactive. Any Chromebook damage that occurs prior to receiving the annual insurance payment will be billed at the cost of repairs. Buying into the program provides coverage only during the current school year and will need to be renewed at the start of each school year.  The program fee is non-refundable, and does not transfer to the next school year if the insurance is not used.  The Chromebook Insurance Program covers a single repair each year. If additional repairs are needed, students will be charged the cost of the replacement parts.

Insurance does not cover devices or chargers that are deliberately damaged, lost, stolen, or needing to be totally replaced. Willful and deliberate damages to the device will result in the student being charged for the cost of the replacement parts or for a replacement device.

Students in grades K-6 are not included in the insurance program. Students may be charged at cost for excessive or intentional damage to the device. Examples of excessive damage include damage to multiple pieces of the Chromebook (keyboard and lcd, charging port and case, etc). Examples of intentional damage include but are not limited to: picking keys off, picking pieces of the case off, removing stickers or throwing the chromebook.

Students will be charged a $5 fee for removing identification or asset stickers from the device. 

Chromebook Parts Pricing **Prices Effective 08/21/2023**

*Note pricing could change based on manufacturer availability

 

Model

Acer

Dell

LCD

$50

USB Board

$10

Main Board

$100

Plastics Damage (keyboard, case, etc)

$20

Replacement Cost

$305

$435

Charger

$20

Asset Tag Replacement

$5

 

Chromebook Repair

Students will bring their Chromebook, that is in need of repair, to the library to be evaluated. Each step of the repair process will be logged and recorded by the librarian. All fees and fines will need to be paid before the device is returned to the student. If available, the student will receive a day loaner Chromebook while a Chromebook is in the repair process.  

  • A student borrowing a Chromebook will be responsible for any damage to or loss of the loaned device. 
  • Chromebooks on loan to students while having devices repaired must be returned to the Library the last hour of the day and then checked out at the start of the next day. 
  • The student will be contacted through email when their device is repaired and available to be picked up. 

Chromebook Theft/Loss of Chromebook

A Chromebook or any of its accessories that are lost (whereabouts unknown) or intentionally damaged is the responsibility of the student and parent involved in the loss of property. It is the responsibility of the student and parents to work with the school district and/or law enforcements to help cover lost or stolen items. Lost or stolen devices are not covered under the District Insurance Plan. Replacement devices and accessories must be purchased through the school and not through an outside retailer. The user will not be given another device or accessory to use until the replacement cost of the lost/damaged device or accessory is paid to the school.

Chromebook Loss to a Catastrophic Event

A Chromebook or any of its accessories that are destroyed or damaged due to a catastrophic event need to be reported to the school librarian. Anything that remains of the device and its parts will also need to be returned. Documentation of the Chromebook loss will be filled by the school librarian at that time. Students can file a Request for Replacement Chromebook form with the librarian. The request will be reviewed by the district 1:1 team. All approved requests will be charged a replacement deductible fee (up to the cost of the Chromebook, pending the event that led to the total loss).

Fines

Fines surrounding Chromebooks will be handled in the same fashion as the textbook or equipment fine. Unpaid fines may be turned over to the collection agency. Students and Parents will be notified of outstanding fines.

Digital Citizenship

School issued Chromebooks are to be used for educational purposes and students are to adhere to the Technology Acceptable Use Policy and all of its corresponding administrative procedures at all times. Students will be working in a digital and collaborative environment and will be expected to conduct themselves as model digital citizens by adhering to the following:

  • Respect Yourself
  • Protect Yourself
  • Respect Others
  • Protect Others
  • Respect Intellectual Property
  • Protect Intellectual Property

District Internet Filtering

The district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All Chromebooks, regardless of physical location (in or out of school), will have all Internet activity protected, logged, and monitored by the district. This filtering is very good, however, it is not perfect. We ask that parents and guardians monitor their child’s Internet activity as an additional precaution. If an educationally valuable site is blocked, students should contact their teachers to request the site to be unblocked. Any evidence of trying to get around the filter to inappropriate material will result in disciplinary action.

Taking Care of Your Chromebook

  • Food or drink is not recommended near your Chromebook.
  • Your Chromebook and it’s accessories should be protected from water and extreme heat/cold.
  • Cords, cables, and removable storage devices must be inserted carefully into the Chromebook and removed before storing or transporting.
  • Chromebooks should be handled with care.
  • Never lift or carry Chromebooks by the screen.
  • The Chromebook can be damaged if heavy objects are stacked on them or subjected to rough treatment, cleaning solvents, and liquids. The screens are particularly sensitive to damage from excessive pressure. 
  • Do not store a Chromebook with the screen open. 
  • Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, or jump drives). 

Account Security

Students are required to use their Wright City R-II Google Apps for Education user ID and password when using their Chromebooks. Personal accounts should not be used. Students must protect their accounts and are required to keep their login credentials confidential.  

  • The Wright City R-II School District has the authority and ability to monitor any and all school district devices. 
  • Students should not allow anyone else to use their Chromebook while the student is logged in.

Storing Your Chromebook

  • Nothing should be placed on top of the Chromebook when stored.
  • Students in grades 6-12 are encouraged to take their Chromebooks home everyday after school, regardless of whether or not they are needed. 
  • Chromebooks should not be stored in a student’s vehicle at school or at home for security and temperature control measures.

Chromebooks Left In Unsupervised Areas

  • Under no circumstances should Chromebooks be left in an unsupervised area. 
  • Teachers are not responsible for students leaving an unsupervised Chromebook in their classroom.
  • If an unsupervised Chromebook is found, notify a staff member immediately or bring to the school librarian. 
  • Unsupervised Chromebooks will be confiscated by staff and brought to the school librarian. 

Using Your Chromebook at School

Students are expected to bring a fully charged Chromebook to school every day and bring their Chromebooks to all classes unless specifically advised not to do so by their teacher. Chromebooks should be stored in a locked location when the Chromebook is not being managed by the owner (i.e while in gym, art, or lunch).  

Students will always log into their Chromebooks using their school-issued Google Apps for Education account.  Students should never share their account passwords with others. The majority of student work will be stored in Internet/cloud based applications and can be accessed from any computer with an internet connection and most mobile Internet devices. However, files may be stored on the Chromebook’s hard drive for offline work when internet services are not available. It is the student’s responsibility to safely store their digital media. The school will not be responsible for the loss of any student work. Additionally, students are encouraged to maintain backups of their important work on portable storage devices as well as on the Google Apps for Education Cloud storage. 

Chromebook & Cover Personalization

  • Students are not allowed to apply stickers or other sticker-like embellishments to their chromebook.
  • Students are not allowed to draw, write, paint or otherwise permanently alter their chromebook, cover, or case.
  • Students can use removable static clings to personalize their Chromebook cover as long as it is appropriate for school and does not cover any identification stickers. These clings must not leave any residue behind and will need to be removed each year when checking your chromebook in.
  • Students are not allowed to remove asset tags or other identification stickers from their chromebook. Students will be charged a $5 fine if any identification stickers are removed.

Printing

  • Students will be encouraged to digitally publish and share their work with their teachers and peers when appropriate. 
  • All student work will be stored in an Internet/cloud application. Students will have very limited printing from their Chromebook at school.  

Using Your Chromebook at Home

Students are encouraged to use their Chromebooks at home and other locations outside of school. A Wi-Fi Internet connection will be required for the majority of Chromebook use: however, some applications can be used while not connected to the Internet.  Some documents saved in Google Drive as a (Google Doc, Sheet, Slide and email/calendar) will be accessible to the student without the need for an Internet connection.  This enables students to work on documents offline at home. The offline feature will need to be enabled before the student leaves a Wi-Fi Internet connection. Students are bound by the Wright City R-II Technology Acceptable Use Policy, Wright City R-II Chromebook User Agreement, and all other guidelines in this document wherever they use their Chromebook. Chromebooks are only for student use. Parents, siblings, family, and friends are not allowed to use the student’s device.

Managing & Saving Your Digital Work with a Chromebook

The majority of student work will be stored in Internet/cloud-based applications and can be accessed from any computer with an Internet connection and most mobile Internet devices. Any modifications made while offline in Google Drive will be stored, and once the device is connected back to the Internet, the file will be updated.  Some files may be stored on the Chromebook hard drive. Ultimately it is the student’s responsibility to make sure all work is stored and backed up. 

  •  Students should always remember to save frequently when working on digital media. 
  • The district will not be responsible for the loss of any student work.
  • Students are encouraged to maintain backups of their important work on a portable storage device or by having multiple copies stored in different Internet storage applications. 

ALL FILES SAVED UNDER THE DISTRICT STUDENT GAFE (GOOGLE APPS FOR EDUCATION) WILL BE CLEARED WHEN THE STUDENT GRADUATES OR LEAVES THE WRIGHT CITY R2 SCHOOL DISTRICT.  THE DISTRICT RECOMMENDS THAT STUDENTS UTILIZE GOOGLE TAKEOUT TO SAVE COPIES OF THEIR WORK IF NEEDED.

Operating Systems on Your Chromebook

Students may not use or install any custom operating system on their Chromebook other than the current version of Chrome OS that is supported and managed by the district. Wiping/altering the operating system will result in disciplinary action. Students should not power-wash or factory reset their device.

Google Apps, Extensions and Add-Ons

GAFE extensions and applications will be loaded to student Chromebooks through the school district based on educational need, district discretion, and admin/teacher request.

Returning Your Chromebook

Students will need to turn in their Chromebooks when they are advancing to the next school building. Chromebooks will need to be turned in to the building they are advancing from before the end of the school year. Failure to turn in the Chromebook and an OEM charger will result in the students being charged the full replacement cost (Chromebook, charger/power adapter). Unpaid fines and fees of students may be turned over to a collection agency along with restricting participation privileges at Wright City R-II School District events. The District may also file a report of stolen property with the local law enforcement agency. 

Students that transfer out of or withdraw from Wright City must turn in their Chromebooks and the OEM chargers to the Library Media Center on their last day of attendance. Failure to turn these items in will result in the students being charged the full replacement cost. Unpaid fines and fees of students may be turned over to a collection agency along with restricting participation privileges at Wright City R-II School District events. The District may also file a report of stolen property with the local law enforcement agency.